CHARLESTON, W.Va. -- A legislative audit of Potomac State College found a lack of internal controls on inventory and payment card security, legislators were told Monday.
The audit, released Monday, found 83 items with an original cost of more than $350,000 that lacked inventory tags.
Under state law, state property with purchase prices of $5,000 or more must have inventory tags with trackable serial numbers
Untagged items found at Potomac State included an ATV, bleachers, heat pumps, and a movie screen.
One of the items lacking an inventory tag, a $15,000 forage harvester, had been transferred to the Davis Farm at West Virginia University, but no transfer documents had been filed. Potomac State is a branch campus of WVU.
Additionally, a horse trailer with a purchase price of more than $21,000 had an incorrect inventory tag, the audit found.
The audit also cited security issues with the payment card system at the college. Auditors found 213 credit card authorization forms for payment cards in an unsecured area.
"The entire card number, security code and expiration date remained fully visible," the audit said of the lax security for the forms.
Harlan Shreve, business office director at Potomac State, told the legislative Post Audits interim committee that all issues raised in the audit are being addressed.
"All things are either corrected at this point, or in the process of being corrected," he said.
Also Monday, an audit concluded that the Chesapeake Volunteer Fire Department had failed to provide documentation for $9,435 of purchases using state funds in 2011, and had $599 of purchases for non-allowable items unrelated to firefighting.
Auditors said the VFD had agreed to reimburse its state account for $10,034.
In January, legislative auditors directed the treasurer's office to withhold payments to the VFD, citing the department's refusal to cooperate with auditors by refusing to provide financial records.
Under state law, the Post Audits Division audits financial records for all volunteer fire departments in the state.Reach Phil Kabler at ph...@wvgazette.com or 304-348-1220.