The Supreme Court is paying for the program and software updates, licensing fees and hardware, which will cost between $500,000 and $700,000 through September 2014, according to previous reports.
Barb Core, who in August retired as Marion County's circuit clerk after 26 years in office, is serving as the liaison between the judicial system and one of the companies installing the program.
"In the Marion County Circuit Clerk's office, since 1998, we have filed over 3 million pieces of paper," Core said. "Once you get all these documents scanned and imaged then we're going to have the ability to get rid of all the old paper.
"It's going to free up space in courthouses all over the state," she said. "We have another whole building across the street from the courthouse with one whole top floor just filled with old files that we're scanning. We are always concerned: are those floors stable enough not to come crashing down into the prosecuting attorney's office? That's a problem statewide."
Getting every county on the same page isn't easy, however, Core said.
"Of the 55 counties in the state, very few of the clerk's offices did things the same way. It just took a lot of time on a daily basis compiling stuff and envisioning how it's going to work," she said.
Some counties were already behind, working with very old or not enough technology, Arrowood said.
"One major challenge we're facing now ... is some circuit clerk's offices are very well equipped while others aren't. In some we've had to get them all new computers and scanners, so that's been the biggest hurdle so far," he said.
But it's going to be worth it, they agreed.
"I tell everyone, look, you're going to love it," Core said. "We are used to getting phone calls all the time asking how late we're open and attorneys would drive all over the state to file that lawsuit or any kind of pleading."Reach Kate White at kate.wh...@wvgazette.com or 304-348-1723.